Question 1

What exactly does an 'outsourced permit department' do?

Accepted Answer

We embed as your permitting arm—preparing applications, filing plans, coordinating city comments, sequencing sub-permits, scheduling inspections, and closing out with CO or TCO. Your PMs stop chasing paperwork and your contractors stop making city phone calls.

Question 2

Are you a permit expediter, a runner, or something else?

Accepted Answer

We are a full permitting operation, not a runner. Runners file and disappear. We stay engaged through issuance, revisions, inspections and CO, and provide weekly reporting throughout.

Question 3

How is South Florida Permit Pros different from hiring an in-house coordinator?

Accepted Answer

An in-house coordinator is a single person with no cross-jurisdiction relationships. We deliver a full department: multiple coordinators, direct reviewer access across 27 municipalities, executive reporting, and no payroll obligations.

Question 4

Do you replace the architect or engineer?

Accepted Answer

Never. We work alongside your design professionals, preserving the reviewer relationship they've built. We handle logistics, filings, comment routing and follow-through.

Question 5

How quickly can you take over a project already in permitting?

Accepted Answer

Same day for triage; within 48 hours for full engagement. We conduct a plan set audit and jurisdiction map at intake, then step into open applications immediately.

Question 6

What happens after we contact you?

Accepted Answer

We schedule a permit review call within 24 hours, audit your plan set and jurisdiction requirements, and deliver a written scope of work with proposed submission calendar—usually within three business days.

Question 7

How do you track and report status?

Accepted Answer

Every project gets a shared status ledger updated in real time. Weekly executive reports go to your PM and any stakeholders you designate. Comment ledgers show every open item with named owners.

Question 8

What if the city requires a revision?

Accepted Answer

We catalog every comment, route it to the responsible design professional with a deadline, assemble the resubmittal package with a formal cover letter, and file it as a bundled revision—usually within one to two weeks.

Question 9

Do you attend inspections?

Accepted Answer

We coordinate every inspection and confirm inspector arrival windows. Physical inspection attendance is available for critical or complex trades.

Question 10

Do you handle Certificate of Occupancy?

Accepted Answer

Yes. TCO and CO orchestration is a core service. We identify every open item—sub-permits, fees, department clearances—and clear them in parallel so you can open on schedule.

Question 11

How is pricing structured?

Accepted Answer

Most engagements are per-project or portfolio retainers. Pricing scales with project size, sub-permit count and jurisdiction complexity. We provide fixed-fee proposals after the initial audit.

Question 12

Is there a monthly minimum?

Accepted Answer

No monthly minimum for project-based engagements. Portfolio retainer clients have monthly minimums scaled to their pipeline.

Question 13

Are city fees included?

Accepted Answer

City fees and impact fees are always separate—paid directly by the client or reimbursed at cost with receipts. Our fee is for coordination and expediting services.

Question 14

Do you charge for the initial permit review?

Accepted Answer

The initial review call and plan set audit are complimentary. We only bill after a written scope of work is signed.

Question 15

Which cities do you serve?

Accepted Answer

27 municipalities across Miami-Dade and Broward counties. Full list is on our Cities page. Coverage in adjacent counties available on request for existing clients.

Question 16

Do you handle unincorporated Miami-Dade projects?

Accepted Answer

Yes—including RER, DERM environmental review, and unincorporated Miami-Dade building department coordination.

Question 17

Are you available for historic district and design review board projects?

Accepted Answer

Yes. We have deep experience with historic preservation review in Coral Gables, Miami Beach, Coconut Grove and other design-review jurisdictions.

Question 18

Do you work on residential and commercial equally?

Accepted Answer

Yes. Our team is structured with dedicated residential and commercial coordinators. Your project is staffed to match its type and complexity.

Question 19

What project sizes do you typically handle?

Accepted Answer

From small remodels through multi-tower developments. Our sweet spot is $500K–$50M+ construction value with 5–25+ sub-permits per project.

Question 20

Can you handle an ongoing project someone else started?

Accepted Answer

Yes. We routinely take over stalled or mishandled applications and get them across the finish line.

Straight answers.
No sales spin.

The basics.

What exactly does an 'outsourced permit department' do?

Are you a permit expediter, a runner, or something else?

How is South Florida Permit Pros different from hiring an in-house coordinator?

Do you replace the architect or engineer?

How quickly can you take over a project already in permitting?

How work moves.

What happens after we contact you?

How do you track and report status?

What if the city requires a revision?

Do you attend inspections?

Do you handle Certificate of Occupancy?

How we charge.

How is pricing structured?

Is there a monthly minimum?

Are city fees included?

Do you charge for the initial permit review?

Where we work.

Which cities do you serve?

Do you handle unincorporated Miami-Dade projects?

Are you available for historic district and design review board projects?

Do you work on residential and commercial equally?

What project sizes do you typically handle?

Can you handle an ongoing project someone else started?

Send us the address.
We'll take it from there.

Straight answers.No sales spin.

The basics.

What exactly does an 'outsourced permit department' do?

Are you a permit expediter, a runner, or something else?

How is South Florida Permit Pros different from hiring an in-house coordinator?

Do you replace the architect or engineer?

How quickly can you take over a project already in permitting?

How work moves.

What happens after we contact you?

How do you track and report status?

What if the city requires a revision?

Do you attend inspections?

Do you handle Certificate of Occupancy?

How we charge.

How is pricing structured?

Is there a monthly minimum?

Are city fees included?

Do you charge for the initial permit review?

Where we work.

Which cities do you serve?

Do you handle unincorporated Miami-Dade projects?

Are you available for historic district and design review board projects?

Do you work on residential and commercial equally?

What project sizes do you typically handle?

Can you handle an ongoing project someone else started?

Send us the address.We'll take it from there.

Straight answers.
No sales spin.

Send us the address.
We'll take it from there.